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Recommended Zoom Global Account Settings

Baseline global account settings for Zoom Meetings and Webinars

Baseline Zoom Settings

It's important to note the recommended baseline global setting changes below for your Zoom account are the same whether it's a Meeting or a Webinar. Use the recommended settings below in combination with any additional optional global settings you need for your event scenario. 

Please refer to the example event scenario pages to see the individual Meeting or Webinar settings for each event scenario. If you use the recommended setting changes below your global account settings will be ready to set up a new Meeting or Webinar using our example event scenarios.

Be aware that some global Zoom In Meeting settings when turned off disables the feature from being used in your meetings and webinars and turns off the buttons, appearances, or menu items in your participant's Zoom client. A few examples of setting with this behavior are Chat, Polling, Screen Sharing, Annotation, Whiteboard, Nonverbal Feedback, Breakout rooms, Closed Captioning, Virtual background, and Allow live streaming meetings.

The steps listed below are to change your settings from your new account default settings. If you have already altered your default settings the steps may vary for your account.

There are several options you can turn on in addition to what's listed as a baseline. Refer to Using Global Settings for additional details on the available optional global feature and behavior settings.

ITLA-data.jpg A few optional global settings worth considering for Zoom Meetings are:

Chat, Private Chat, Polling, Annotation, Whiteboard, Remote control, Nonverbal feedback, Breakout Room, and Allow live streaming meetings

ITLA-data.jpg A few optional global settings worth considering for Zoom Webinars are:

Chat, Private Chat, Polling, Annotation, Whiteboard, and Hide participant profile pictures in a meeting

Instructions for Changing Settings

If you're not sure how to get to your Zoom account's "In Meeting" settings follow the directions below.

How to change global meeting settings before scheduling
Written Directions - Covers global meeting settings only

Zoom Default Settings Changes - OIS
Video Directions - Covers global, scheduling, and live meeting settings

Recommended Baseline Global Setting Changes

The changes listed below are reflected in the image at the bottom of the page. The account settings image is intended to help you double-check your account settings once you've gone through the list. The image doesn't reflect any additional optional feature or behavior settings you turned on as you went through the list. 

  1. You can consider changing Screen Sharing from Host-Only to All Participants. This setting can be changed live in a Meeting or Webinar. Enabling Screen Sharing for participants is generally safe in a Webinar because it only applies to panelists. You will need to be more careful giving participants screen sharing abilities in certain meeting scenarios like classes or public-facing meetings.

    Screen Sharing

  2. You can consider turning on Virtual background to allow your hosts and panelists to have a virtual background. Many hosts, co-hosts, panelists, and participants prefer using creative backgrounds for a less formal meeting and official PSU backgrounds for classes, formal meetings, public, and other student-facing events.

    Zoom bombers can abuse Virtual background in Zoom meetings, but if your meeting is secure enough, it's not likely to be an issue. Virtual background isn't a problem in Webinars because attendees can't share video in a Webinar.

    Virtual background

  3. You can leave the Waiting room setting turned on all the time with no negative effects on your Meetings. Waiting room has no effect on your webinars. If you want a waiting room like behavior in a webinar you can enable a Practice Session in your individual webinar settings.

If you do not turn on Waiting room in your individual meeting settings you should use a password on your meetings or only allow authenticated users to join, especially if you enable join before host.

If you have Waiting room turned on in your In Meeting global settings you can add a custom title, logo, and description to the waiting room splash screen. Waiting room can be turn on and off in your individual meeting settings and live in your meetings.

It's worth considering turning Waiting room on for most meetings, especially live in a meeting once everyone who's invited is in the meeting. This will prevent most Zoom bombing and if someone drops out and comes back you can see them enter the Waiting room and let them back in. 

Waiting room

Baseline Default Settings Check

Review the complete settings list below to double-check your setting changes. Personal Meeting ID settings can vary from account to account so your Personal Meeting ID preferences may vary from the ones shown below. Your Personal Meeting ID settings will not be affected by the May 11th, 2020 global settings changes. 

Baseline global settings template